Resources to Support Remote Advising
Equity and Access
When advising virtually, it is important to remember that access to off-campus technology varies widely among our students. As you develop your strategy for reaching your students virtually, be sure to communicate alternative options for students to connect with you in the event that they do not have access to reliable technology.
Zoom Web Conferencing
The Zoom video conferencing platform enables synchronous (real-time) online meetings and is well-suited for both individual and group advising, as well as drop-in office hours and on-the-fly appointments. DELTA has a suite of training materials to help advisors and faculty conduct remote meetings and instruction. Here are some additional resources you may find helpful:
- Getting Started with Zoom – Includes how to access Zoom, download the desktop client (the app) or mobile application, and basics on getting started.
- More Zoom support/help
- Quick video tutorials from the Zoom support center
- Scheduling a Meeting
- Screen sharing
- Securing your Zoom Meeting (waiting rooms, screen sharing, chats, personal meeting ID)
- For technical assistance, please contact learntech@ncsu.edu
Google Hangouts
Google Hangouts is a video conferencing application housed within the Google Suite of tools. It allows for both individual and group advising sessions.
Phone Advising
Many advisors may choose to conduct their advising appointments via phone. A few things to consider with conducting advising through phone appointments.
- If you are at home, you might not want use their personal phone line to call your students. You can make phone calls through Google Hangout or Zoom, and therefore your personal phone number will not display to your students.
- Be sure to determine in advance who will be responsible for initiating the phone call.
- Just as with any other appointment, be sure to record advising notes from the session.
Navigate NC State
Many advisors already use the Navigate NC State advising platform for appointment scheduling and campaigns, in addition to note-taking. If you do not already use the Navigate system for appointments, you may wish to consider leveraging this technology as it offers flexibility in scheduling multiple appointment types (in person, virtual).
MyPack Portal Resources
MYPACK PORTAL USER GUIDE
- Useful tutorials for advisors/faculty
- Advisor Center
- Pack Planner
- Degree Audit (includes video tutorials for customized requirements and waivers/exceptions)
- Enrollment Wizard
- Utilize the comment fields in the Advisor Center, Pack Planner, and customized requirements to communicate with students and faculty/staff, as appropriate.
CODA
- Application cycle dates and requirements for all colleges and majors
- Student-only access to application
SUPPLEMENTAL ENROLLMENT RESOURCES
- Transfer equivalency database
- GEP category course lists
- List of approved courses by category
- Includes additional categories and co-reqs when appropriate
919-515-HELP or NC State Help Desk
- IT contacts, system announcements and knowledge base
NACADA Webinar
Advising in Times of Disruption
A few members of NACADA in partnership with @AcAdvChat created a web resource on Advising in Times of Disruption. This resource provides a wealth of information concerning best practices on advising amidst coronavirus-19 (COVID-19). The document outlines many useful resources, such as considerations for each type of remote advising medium (web conference, phone, and email), potential complications, long-range planning considerations, and more.
NCSU Webinar for Remote Advising Support
Click here to access the recording of a webinar hosted in Spring 2020 for NC Advisors to collaborate and share best practices for remote advising.
Frequently Asked Questions
Click here to access frequently asked questions related to remote advising, Zoom vs. Google Hangouts, and how to manage appointments in Navigate NC State as you shift to remote appointments.